Job Vacancies

Position:               School Administrator and PA to the Headteacher

Salary/Grade:           West Sussex Grade 5, NJC Spinal Point 7 (£26,403 pro-rata) plus Crawley Weighting Allowance (£561 pro-rata)

Hours:                               8:00am – 3:30pm, term-time only plus 5 INSET days and 5 other days

We are seeking to appoint a motivated and committed School Administrator and PA to the Headteacher to join our successful and friendly school as soon as possible.

Main responsibilities and tasks:

Support the Governing Board by managing administrative tasks, including minute taking and meeting coordination

Ensure the Governing Board is properly constituted and compliant with legal requirements

Offer guidance and support to fulfill statutory duties and obligations

Maintain accurate records, including minutes, registers, and correspondence

Facilitate governor induction and training

Stay updated on educational developments and legislation relevant to school governance

Provide general clerical/administrative support to Headteacher such as letter-typing, preparing documents, form-filling, photocopying, filing, and data entry

Provide a high quality, professional service on the school reception, and as part of the school administration team

Complete reception duties efficiently and to provide a professional and positive welcome to all visitors, students and staff

Issue visitor lanyards and ensure all persons signed in/out, in accordance with safeguarding protocols and procedures

Take receipt of and accurately record deliveries, ensuring deliveries and returns are stored safely and securely and are signed for by the relevant recipient

Deal with enquiries, by email, telephone and in person, and to ensure accurate information is passed to the relevant parties in a speedy manner, maintaining confidentiality at all times

Maintain a neat and tidy reception area, ensuring displays are high quality, relevant and other pertinent information readily available for visitors

Arrange hospitality for visitors and staff

Take responsibility for updating the website and the school diary and publish the school briefing regularly

Oversee ‘lost property’

Be responsible for incoming and out-going post and monitor general office email account

Efficiently input data into the BROMCOM MIS database, ensuring accuracy and timeliness of updates

Create weekly and ad hoc certificates, using pre-existing templates, for house points and Pupils of the Week

Maintain accurate medical and accident records on BROMCOM and ensure prompt response to first aid requests

Assist with the general welfare of pupils

Collaborate with School Business Manager, Head Teacher, and other staff members to upload and update relevant information on the school website

Support the maintenance of accurate student record files and ensure confidentiality at all times

Assist in the administration of school trips, maintain and update the school Educational Visits and medical records and ensure all paperwork accurately completed in accordance with school policy and procedure

SAFEGUARDING STATEMENT

Pound Hill Junior School and West Sussex County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an appropriate Disclosure and Barring Service check along with other relevant employment checks, including satisfactory references.

In compliance with Safer Recruitment guidelines, CVs cannot be accepted and you will need to complete an Application Form to be considered for this position.

To apply for the post please complete the application form and email to sbm@poundhilljunior.org.uk by 29^th June 2026.

Interview date: TBC

Position:                     Full Time Teaching Assistant including lunchtime supervisor role

Salary/Grade:           West Sussex Grade 3 or 4 (£24,796 - £25,989)(pro-rata) depending on experience + Crawley Weighting Allowance

Hours:                        30.5 hrs per week Term Time Only plus 3 INSET days

8.30am to 3pm Monday to Friday

We are seeking to appoint a motivated, committed, creative and caring TA to join our successful and friendly school starting September 2026.

The position involves:

•          Working closely with teachers to raise standards and help each pupil make good progress
•          Working with individuals and groups of children both in and outside of the classroom, under the direction of a teacher or SENDCo
•          Running intervention programmes for groups or individual children

• Supporting class teachers with classroom management issues e.g. setting up activities, clearing away materials, preparing resources, mounting and displaying children's work.        

The successful candidate will ideally:

•          Have an NVQ Level 2 or similar qualification
•          Have experience of running intervention or support programmes
•          Have experience in supporting vulnerable children

The successful candidate will:

•          Have good English and numeracy skills 
•          Have a commitment to the inclusion and success of all children
•          Work well as part of a team and on their own
•          Be flexible and accommodating to the needs of the school and children

We offer:

•          A happy and purposeful working environment with a strong ethos of rights and respect for each other
•          Experienced and supportive colleagues
•          Enthusiastic children who are happy, responsive and keen to learn
•          Positive parents and Governors
•          Professional development

We warmly encourage you to visit our school to meet the children and staff. Please telephone the school to arrange a mutually convenient appointment.

Pound Hill Junior School and West Sussex County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an appropriate Disclosure and Barring Service check along with other relevant employment checks, including satisfactory references.

In compliance with Safer Recruitment guidelines, CVs cannot be accepted and you will need to complete an Application Form to be considered for this position.

To apply for the post please complete the application form and safer recruiting form and return them to the school at sbm@poundhilljunior.org.uk by 29^th June 2026.

Interview date: TBC